Nayland Village Hall Bookings Guidance

TO MAKE A BOOKING:

1. Read the documents: Terms and Conditions of Hire [Updated 08/23] and Hire Charges . [Updated 05/25].
2. Check the availability of the hall, meeting room or playing field. You can then make a provisional booking online on the calendar page.
3. Once you have paid by BACS & emailed the Bookings Secretary, your booking will be approved.

BACS Payment Details:

Sort Code: 09-01-51
Acc No. 05239305
Account Name: Nayland Village Hall

Note: If you have any queries, please contact the Bookings Secretary at [email protected].

Please observe the following points as it will help you and the unpaid volunteers who run the Hall.

• Hirers must comply with the object of the Charity, which shall be the provision and maintenance of a village hall and a recreation ground for the use of the inhabitants of the Parish of Nayland with Wissington and the neighbourhood thereof (the area of benefit) without distinction of political, religious or other opinions, including use for meetings, lectures and classes, and for other forms of recreation and leisure time occupation, with the object of improving the conditions of life for the said inhabitants.
• Your booked hours must include enough time to set up at the beginning and clear up after your event.
• Nayland Village Hall has a sound limiting system fitted, the limit has been set at 92 Decibels to comply with environmental health requirements.
• Please make sure that your payment has been made by the weekend before your event as the bookings are confirmed online and sent to the Treasurer and Caretaker early on Monday mornings.
• If you have an alcohol licence form that must be signed off by the VHMC (Village Hall Management Committee), please ensure the Bookings Secretary receives the paperwork before the Committee meeting which is usually held on the first Monday of every month.
• Please read through the "Terms and Conditions of Hire" and "Important Information for Hall Hirers" which includes all necessary information including where and how to collect keys etc.

If you would like your event advertised, please let the Bookings Secretary know.

Children's Parties

Bookings for a children's party must be for a minimum of three hours. This will allow you enough time to clean up following the party.

The finish time of the party must be at least one hour before another event in the hall. This time is needed by Village Hall Management to confirm that the hall is ready for the next hirer.

ADVERTISING BANNERS

If you wish to advertise your event in the Village Hall by displaying a banner along the A134 at either Caley Green or at the end of Horkesley Road then PRIOR PERMISSION must be obtained from the Nayland with Wissington Parish Council and a risk assessment completed.

Please contact the Parish Clerk, Mrs Debbie Hattrell, for more information:

Tel: 01787 880935 / [email protected]

If you have any further questions, please do contact the Bookings Secretary.

Thank you.

Christine Thompson
Bookings Secretary
On behalf of the VHMC
[email protected]

These are PDF documents which can be viewed on line.

• Terms and Conditions of Hire [Updated Aug 2023]
• Important Information for Hall Hirers
• Hire Charges [Rates from May 2025]
• Floor Plans
• Safeguarding Policy
• Equal Opportunities Policy
• Risk Assessment